The cost of doing it by hand.
Leads fill in your form at 9pm. You see it the next morning. By then they've already messaged three competitors and one of them has replied. The deal is gone before you've even had your coffee.
It isn't a sales problem. It's a response time problem. Speed beats polish in early-stage conversations - and unless you're at your laptop every waking hour, you're losing those races.
What we actually build.
CueBot builds a follow-up engine that watches your inbound channels, drafts a reply in your voice, and either sends it straight away or queues it for your one-click approval.
Multi-channel intake
Email, contact forms, WhatsApp, Instagram DMs, LinkedIn - all funnelled through one engine. Every enquiry tagged, routed, and replied to.
Reply in your voice
Trained on your past sent emails and brand guidelines. The AI sounds like you - not like a chatbot. Customers can't tell the difference.
Smart cadence
First reply in under 3 minutes. Polite nudge at 24 hours. Final touch at 5 days. The sequence stops the moment the lead replies.
Hot-lead escalation
If the enquiry mentions urgency, budget, or a competitor - you get a notification straight away with a recommended response and one-tap send.
Three stages. Live in 10d.
We learn your voice
We pull your last 200 sent emails and your brand guide. The AI builds a tone profile - formal vs warm, short vs detailed - that mirrors how you already write.
We connect your channels
Email, web forms, WhatsApp, social DMs - wired into one routing layer. We map the rules: which enquiries auto-send, which need approval, which get escalated.
Replies start flying
Live within 10 days. You watch the first batch in approval mode, then flip auto-send on once you trust the voice. Every reply is logged in your CRM.
The build, end to end.
Every system we build, we run. Documentation, training, and ongoing optimisation included - no black-box handover, no walking away.
- Custom AI follow-up engine trained on your voice
- Multi-channel intake (email, forms, WhatsApp, social)
- Configurable approval workflow (auto-send / one-tap / draft-only)
- Smart follow-up cadence with auto-stop on reply
- Hot-lead detection and instant escalation
- CRM integration (HubSpot, Pipedrive, Notion, etc.)
- Weekly reply quality report
- Full documentation and voice-tuning guide
- 30-day post-launch support